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- Centre promotions enjoy preference, and should it be so required, other exhibitions and promotions will be re-scheduled.
- Tenant exhibitions enjoy preference over exhibition by non-competitive outside companies. However, once an outside company's exhibition has been confirmed it will not be cancelled to accommodate a tenant.
- The product/service to be exhibited may not at any time be in direct competition with any of the tenants in CapeGate.
- Promotions/Exhibitions in CapeGate have to be professional, of world-class standard and add value to the Mall. No exhibition will be allowed that aims to only take advantage of the feet the Mall attracts.
- A mandatory 25% securing deposit will be charged and is payable on booking confirmation. The balance of payment for exhibitions is payable at least two weeks prior to the exhibition, either as a direct deposit, or with Louw Lombaard from Word for Word Marketing (Pty) Ltd, at the centre management's offices.
- Bank Details
Name of Account: Word for Word Marketing (Pty) Ltd t/a CapeGate Exhibitions
Account Number: 1497183502
Name of Bank: Nedbank
Branch Code: 149745
Deposit Reference: COMPANY & INVOICE REFERENCE NUMBER
Payment may be done by cheque. Please fax through the confirmation of payment to (021) 981 2289. (Electronic transfers are only deemed confirmed when proof of payment is received.)
PLEASE NOTE:
A promotion/exhibition is only deemed confirmed upon receipt of the 25% securing deposit's payment with booking confirmation and once the Exhibition Agreement has been signed by the exhibitor and back in the possession of the Mall.
- Cancellation of bookings will result in the exhibitor paying a cancellation fee of 25% on the amount paid for the exhibition space, before the balance is refunded. (In this instance, the exhibitor will have no claim for damages against CapeGate or its marketing/management company/s.)
- The in-centre areas all have a height restriction of 1.8m as stipulated below:
- No exhibit may obscure a tenant's shop front from public view at any given time.
- Distribution of pamphlets and/or any other promotional material is not allowed in the Mall (other than the designated exhibition space) or in the parking area. No helium balloons are allowed in the Mall.
- The fittings or finishes in the Mall (for example pot plants, lampposts, walls, shop fronts, water features, etc.) may not be used by exhibitors as display structures, or support. The use of screen boards (of maximum height as indicated in the defined exhibition floor plans) will be allowed for this purpose. The exhibitor may not remove any standing street furniture (for example dustbins or fixed benches).
- In the case of audio appliances or equipment that causes auditory interference, exhibitors are to consider the interests of surrounding tenants and the public, i.e. volume levels are to be kept within reasonable limits. These limits are set by Centre Management who reserves the right to restrict or prevent audio broadcasting if considered necessary. Should the exhibitor be called upon to effect certain improvements, but refuse to do so, the exhibition will be cancelled.
- All exhibition areas should be set up by 08:30 on the day the exhibit commences - and have to be operational by 09:00.
- All exhibits have to be manned during CapeGate's trading hours.
Failure to do so will result in a penalty fee of R 500.00 per hour for which the stand is not manned.
Trading hours are as follows:
Monday to Saturday: 09h00 to 20h00
Sunday and Public Holidays: 09h00 to 17h00
- No smoking or eating is allowed in the display areas.
- All exhibition areas are to be cleared on the last day (Sunday) of exhibiting by 18:00. Failure to do so will result in a penalty fee of R1, 500 per day (Exc. VAT)
- All storage or packing material (for example cardboard boxes) has to be removed from the exhibition site, or concealed from view.
- All exhibitions must comply with Municipal safety regulations and bylaws, as well as those that may be required by Centre Management. All claims by the public for loss or injury will have to be borne by the exhibitor. CapeGate, its owners, management agents, employees, shall not be held liable for any damages sustained by the exhibitor, its invitees, agents, employees or contractors whatsoever.
- Proposals detailing the floor plans, décor and displays have to be submitted to CapeGate's Centre Management before final confirmation of the exhibit.
- When a vehicle is required to be part of an exhibition, the exhibitor should organise both access in and out of the centre, with Word for Word Marketing or Centre Management a week prior to the exhibition.
- No surveys may be conducted inside or outside the centre without prior arrangement with Centre Management.
- All exhibitions must be accompanied by printed or professional quality signage presented on a stand. (No double sided tape and stickers are to be used. No handwritten signage is permitted. Display material, banners and/or posters may not be stuck on pillars, walls or trees.)
- The signage should be done in such a way that there is no doubt as to the current exhibitor's identity, or in the case of a tenant exhibition, where the shop is situated in the Mall and what products/services it has to offer. (Signage and stand is subject to management approval.)
- All tables used during exhibitions must be covered with neat tablecloths, which must reach floor level. Collapsible tables are to be used exclusively and are to be removed from the exhibition site overnight.
- Electric power points are available in most of the exhibition areas. However, none of the cabling used by the exhibitor may be hazardous - or in any way exposed to the public.
- All exhibitors must supply their own exhibition material, for example tables, tablecloths, chairs, screen boards as well as carpeting etc.
- All exhibitions are subject to spot checks and inspections by Centre Management.
- Although the CapeGate has an on-site security company patrolling the centre, it cannot be held liable for any loss or damage experienced during any of the exhibitions. Should you have security requirements during the duration of your display, please make alternative arrangement.
- Exhibitors will be held liable for any damages to the building, or to any person attending the exhibition, from any clause whatsoever, arising from the exhibit.
- The landlord (or his official representatives) reserves the right to cancel, or relocate, any exhibition and may ask any exhibitor to change or remove any exhibition material.
- All exhibitions will be subject to spot checks and inspections.
- Management reserves the right of admission.
- Please ensure that staff and contractors are familiar with the CapeGate's Exhibitions Rules & Regulations.
- Please take note that this letter serves as a provisional confirmation of your exhibit. Please sign off in the space indicated and fax back to (021) 981 2289 as final confirmation.
- No amendments, variations or consensual cancellation of this agreement, or of this clause, will be valid unless reduced to writing and signed by the parties hereto. In particular, no representations of whatsoever nature has been made to either party to this agreement - save for what is contained herein. And no waiver on the part of CapeGate will
prejudice CapeGate rights in any fashion whatsoever.
- In the event of any breach of this agreement by the exhibitor, CapeGate shall be entitled in its sole discretion to terminate this agreement forthwith, in which event all monies paid by the exhibitor will be forfeited as "roukoop" to CapeGate.
- Please contact Louw Lombaard, the Sales Manager, before erecting your display.
Exhibition Courts
VEHICLES IN CENTRE Rules and Regulations
- Vehicles may only be brought into the Centre after 21h00 or before 08h00 and must be accompanied by a CapeGate Security representative.
- Any display vehicles must be filled with as little fuel as possible.
- A key to each vehicle must be left in a sealed envelope at the Security control room for the duration of the promotion.
- Vehicles that are not manned must be locked at all times.
- Car alarms must be deactivated.
- It is the promoter's responsibility to keep display vehicles neat and clean. If this is not abided by, CapeGate Marketing reserves the right to arrange for these vehicles to be cleaned at the expense of the promoter.
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